Warehouse and Inventory Management Blog for eCommerce Retailers and 3PLs | Infoplus Commerce

9 Most Common EDI Codes

Written by Carolyn Jackson | Jan 13, 2022 4:25:11 PM

Standardized EDI codes, officially known as ANSI X12 document types, facilitate efficient transfers of information between business partners. Familiarity with these codes is at the center of understanding what EDI is in logistics. The American National Standards Institute (ANSI) is responsible for the standard EDI codes to define document types in North America. The various EDI document types organize information, allowing buyers and suppliers to communicate consistently so nothing gets lost in translation.

Key Takeaways: 
  1. There are 100s of EDI codes, but most companies have a few that they use consistently, including the nine examples below.
  2. Before mastering the codes that are commonly used by specific big-box stores, it is important to learn the basic syntax and some of the most common EDI codes.
  3. EDI standards determined by the ANSI dictate what information is included in each document.

How Are Standard EDI Codes Established?

ANSI chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for EDI in 1979. Standardized ANSI X12 document types came about as part of this effort, and now there are more than 300,000 companies using X12 EDI standards for their business transactions. Many of the big-box stores deviate slightly from ANSI standards to create their own protocols as they conduct business (creating the need for retailers to have an EDI service as well as an EDI platform), but learning the rules is still important. One might think of this as mastering proper grammar before trying to understand colloquialisms and slang, and ANSI makes the syntax rules.

Most Important EDI Codes

Companies from many industries use EDI. The complete list of ANSI X12 document types sorts by the following industry sectors:

  • Communications and Controls
  • Finance
  • Government
  • Transportation
  • Supply Chain
  • Insurance

For businesses that work with big-box stores, the most critical EDI codes typically fall into the supply chain category. That said, some document types from the transportation and finance categories are also among the most common codes used by big-box stores. Even though different EDI integrations may vary, the following standardized document types are generally the most important to learn.

EDI Code 753 - Request Routing Instructions

EDI 753 originates on the supplier side and is communicated to the buyer. The request for routing instructions facilitates situations in which the buyer controls the transportation process. This transaction type includes shipment details such as the following:

  • Routing control number
  • Pick up date, time, and location
  • Description of the shipment and number of products
  • Weight, dimensions, number of units, and other shipment details

EDI Code 754 - Routing Instructions

The routing instructions transaction normally originates on the buyer side before being sent to the seller. This authorizes a shipment during the fulfillment process and provides additional instructions. This document type generally includes the following information:

  • Pick up date, time, and location
  • Carrier and number of trailers allocated
  • Destination
  • Authorization and confirmation details

EDI Code 810 - Invoice

Also referred to as EDI 810 e, the invoice is sent to the buyer by the supplier. This accounting document type can be used to communicate transaction details. EDI 810 is for general invoices, unlike EDI 210 (motor carrier freight details and invoice) or EDI 880 (grocery products invoice).

EDI 810 e-transaction types contain traditional invoice information including the following:

  • Invoice number
  • Date
  • Payment amount
  • Buyer and seller
  • Product quantity and line item pricing
  • Taxes, fees, and additional charges
  • Credits or allowances
  • Payment terms including payment due date and payment method

EDI Code 846 - Inventory Inquiry/Advance

Many big-box stores request this inventory information from their suppliers, though the transaction type can flow in either direction. It serves as an alternative to inventory API connections or merchant portals. EDI 846 document types include information such as the following:

  • Date and time of inquiry
  • Buyer and supplier
  • SKUs, UPCs, or other product identification
  • Units of inventory
  • Estimated restocking dates
  • Notice of products that have been discontinued

EDI Code 850 - Purchase Order

Officially called EDI code 850 e by ANSI, the purchase order is often one of the first transmissions businesses send upon switching to EDI. It is a logical first step in the process of placing a single order, placing a recurring order, or updating an existing order. Purchase orders include information such as the following:

  • Purchase order number
  • Order date, shipping date, and/or delivery date
  • Buyer name, address, and billing information
  • Supplier name, address, and contact information
  • Shipping method
  • SKUs, UPCs, or other product identification
  • Product quantity and line item pricing
  • Terms of payment

EDI Code 855 - Purchase Order Acknowledgment

Labeled EDI code 855 e by ANSI, this message is the response to EDI 850. It either confirms, rejects, or requests changes to the associated EDI 850. EDI 855 is the specific response for purchase orders. This goes beyond EDI 997, which simply confirms receipt of other EDI documents. EDI 855 includes the following: 

  • Seller vendor number
  • Key details from the corresponding EDI 850
  • Errors from or required changes to the original EDI 850

EDI Code 856 - Ship Notice/Manifest

The ship notice/manifest is also known as the Advance Shipping Notice (ASN). It originates from the shipper and contains the following information for the receiver:

  • Shipment number
  • Purchase order number
  • Shipping date and expected delivery date
  • Shipping addresses and tracking details
  • Carrier information
  • Item description and quantity

EDI Code 860 - Purchase Order Change Request - Buyer Initiated

Referred to as EDI code 860 e by ANSI, this document type gives notice that the buyer needs to make changes to the previously transmitted EDI 850. The following information is provided to communicate changes:

  • Purchase order number
  • Buyer and seller
  • Item description and quantity
  • Changes to the order, including any of the following
    • Quantity
    • Price
    • Product
    • Schedule
  • Reasons for all changes

EDI Code 997 - Functional Acknowledgment

Officially EDI 997 e per ANSI, this is a confirmation of receipt of EDI documents. It includes the transaction code of the EDI received as well as a designation of Accepted, Accepted With Errors, or Rejected. If the original EDI was not accepted, EDI 997 includes a list of all offending elements.

Complete List of EDI Codes

Along with learning key EDI terms, mastering EDI requires consummate knowledge of the many document types and their associated codes. The list above covers some of the most important codes required to do business with big-box stores, though there may be situations in which others are required as well. The following tables capture the most updated list from ANSI (as of November 2021) in numerical order.

Designation

Meaning

b

In ballot

d

In development

e

DoD EC Program Office execution

*

Has Government Implementation Convention

 

Document Type

Meaning

Industry

EDI 100

Insurance Plan Description

Insurance

EDI 101

Name and Address Lists

Supply Chain

EDI 102

Associated Data

Communications and Controls

EDI 103

Abandoned Property Filings

Government

EDI 104

Air Shipment Information

Transportation

EDI 105

Business Entity Filings

Government

EDI 106

Motor Carrier Rate Proposal

Transportation

EDI 107

Request for Motor Carrier Rate Proposal

Transportation

EDI 108

Response to a Motor Carrier Rate Proposal

Transportation

EDI 109

Vessel Content Details

Transportation

EDI 110

Air Freight Details and Invoice

Transportation

EDI 111

Individual Insurance Policy and Client Information

Insurance

EDI 112

Property Damage Report

Insurance

EDI 113

Election Campaign and Lobbyist Reporting

Government

EDI 120

Vehicle Shipping Order

Transportation

EDI 121

Vehicle Service

Transportation

EDI 124

Vehicle Damage

Insurance

EDI 125

Multilevel Railcar Load Details

Transportation

EDI 126

Vehicle Application Advice

Transportation

EDI 127

Vehicle Baying Order

Transportation

EDI 128

Dealer Information

Transportation

EDI 129

Vehicle Carrier Rate Update

Transportation

EDI 130

Student Educational Record (Transcript)

Finance

EDI 131

Student Educational Record (Transcript)Acknowledgment

Finance

EDI 132

Human Resource Information

Finance

EDI 133

Educational Institution Record

Finance

EDI 135

Student Loan Application

Finance

EDI 138

Educational Testing and Prospect Request and Report

Finance

EDI 139

Student Loan Guarantee Result

Finance

EDI 140 *

Product Registration

Supply Chain

EDI 141

Product Service Claim Response

Supply Chain

EDI 142

Product Service Claim

Supply Chain

EDI 143

Product Service Notification

Supply Chain

EDI 144

Student Loan Transfer and Status Verification

Finance

EDI 146

Request for Student Educational Record (Transcript)

Finance

EDI 147

Response to Request for Student Educational Record (Transcript)

Finance

EDI 148

Report of Injury, Illness or Incident

Insurance

EDI 149 d

Notice of Tax Adjustment or Assessment

Government

EDI 150

Tax Rate Notification

Government

EDI 151

Electronic Filing of Tax Return Data Acknowledgment

Government

EDI 152

Statistical Government Information

Government

EDI 154

Uniform Commercial Code Filing

Government

EDI 155 d

Credit Report

Finance

EDI 157

Notice of Power of Attorney

Government

EDI 158

Tax Jurisdiction Sourcing

Government

EDI 159 b

Motion Picture Booking Confirmation

Supply Chain

EDI 160 d

Transportation Automatic Equipment Identification

Transportation

EDI 161

Train Sheet

Transportation

EDI 163 d

Appointment Schedule Information

Transportation

EDI 170

Revenue Receipts Statement

Supply Chain

EDI 175

Court Notice

Government

EDI 176 *

Court Submission

Government

EDI 180 *

Return Merchandise Authorization and Notification

Supply Chain

EDI 185

Royalty Regulatory Report

Government

EDI 186

Laboratory Reporting

Insurance

EDI 187 d

Request/Response to Request for Educational Course Catalog

Insurance

EDI 188 b

Educational Course Catalog

Finance

EDI 189 b

Application for Admission to Educational Institutions

Finance

EDI 190

Student Enrollment Verification

Finance

EDI 191

Student Loan Pre-Claims and Claims

Finance

EDI 194 d

Grant or Assistance Application

Government

EDI 195

Federal Communications Commission (FCC) License Application

Government

EDI 196 *

Contractor Cost Data Reporting

Government

EDI 197 d

Real Estate Title Evidence

Finance

EDI 198 d

Loan Verification Information

Finance

EDI 199 d

Mortgage Settlement Information

Finance

EDI 200

Mortgage Credit Report

Finance

EDI 201

Residential Loan Application

Finance

EDI 202

Secondary Mortgage Market Loan Delivery

Finance

EDI 203

Secondary Mortgage Market Investor Report

Finance

EDI 204

Motor Carrier Shipment Information

Transportation

EDI 205 d

Mortgage Note

Finance

EDI 206 d

Real Estate Mortgage Inspection Request

Finance

EDI 210

Motor Carrier Freight Details and Invoice

Transportation

EDI 211

Motor Carrier Bill of Loading

Transportation

EDI 212

Motor Carrier Delivery Trailer Manifest

Transportation

EDI 213

Motor Carrier Shipment Status Inquiry

Transportation

EDI 214

Transportation Carrier Shipment Status Message

Transportation

EDI 215

Motor Carrier Pick-up Manifest

Transportation

EDI 216

Motor Carrier Shipment Pickup Notification

Transportation

EDI 217

Motor Carrier Loading and Route Guide

Transportation

EDI 219

Logistics Service Request

Transportation

EDI 220

Logistics Service Response

Transportation

EDI 222

Cartage Work Assignment

Transportation

EDI 223

Consolidators Freight Bill and Invoice

Transportation

EDI 224

Motor Carrier Summary Freight Bill Manifest

Transportation

EDI 225

Response to a Cartage Work Assignment

Transportation

EDI 227

Trailer Usage Report

Transportation

EDI 228

Equipment Inspection Report

Transportation

EDI 240

Motor Carrier Package Status

Transportation

EDI 242

Data Status Tracking

Communications and Controls

EDI 244 d

Product Source Information

Supply Chain

EDI 245

Real Estate Tax Service Response

Finance

EDI 248

Account Assignment/ Inquiry and Service/ Status

Finance

EDI 250

Purchase Order Shipment Management Document

Transportation

EDI 251 *

Pricing Support

Government

EDI 252

Insurance Producer Administration

Insurance

EDI 255b

Insurance Underwriting Information Services

Insurance

EDI 256d

Periodic Annuity Compensation

Insurance

EDI 259 d

Error Reporting Immediate Response

Finance

EDI 260

Application for Mortgage Insurance Benefits

Finance

EDI 261 b

Residential Appraisal Request

Finance

EDI 262

Residential Appraisal Report

Finance

EDI 263

Residential Mortgage Insurance Application Response

Finance

EDI 264

Mortgage Loan Default Status

Finance

EDI 265

Real Estate Title Insurance Services Order

Finance

EDI 266

Mortgage Record Change

Finance

EDI 267

Individual Life, Annuity, and Disability Application

Insurance

EDI 268d

Annuity Account Activity

Insurance

EDI 269

Health Care Benefit Coordination Verification

Insurance

EDI 270

Health Care Eligibility/Benefit Inquiry

Insurance

EDI 271

Health Care Eligibility/Benefit Information

Insurance

EDI 272

Property and Casualty Loss Notification

Insurance

EDI 273b

Insurance/Annuity Application Status

Insurance

EDI 274

Healthcare Provider Information

Insurance

EDI 275b

Patient Information

Insurance

EDI 276

Health Care Claim Status Request

Insurance

EDI 277

Health Care Claim Status Notification

Insurance

EDI 278

Health Care Service Review Information

Insurance

EDI 280 d

Voter Registration Information

Government

EDI 283

Tax or Fee Exemption Notice

Government

EDI 284

Commercial Vehicle Safety Reports

Government

EDI 285

Commercial Vehicle Safety and Credentials Information Exchange

Government

EDI 286

Commercial Vehicle Credentials

Government

EDI 288

Wage Determination

Government

EDI 290

Cooperative Advertising Agreements

Supply Chain

EDI 300

Reservation (Booking Request) (Ocean)

Transportation

EDI 301

Confirmation (Ocean)

Transportation

EDI 303

Booking Cancellation (Ocean)

Transportation

EDI 304

Shipping Instructions

Transportation

EDI 309

U.S. Customs Manifest

Transportation

EDI 310

Freight Receipt and Invoice (Ocean)

Transportation

EDI 311

Canadian Customs Information

Transportation

EDI 312

Arrival Notice (Ocean)

Transportation

EDI 313

Shipment Status Inquiry (Ocean)

Transportation

EDI 315

Status Details (Ocean)

Transportation

EDI 317

Delivery/Pickup Order

Transportation

EDI 319

Terminal Information

Transportation

EDI 322

Terminal Operations and Intermodal Ramp Activity

Transportation

EDI 323

Vessel Schedule and Itinerary (Ocean)

Transportation

EDI 324

Vessel Stow Plan (Ocean)

Transportation

EDI 325

Consolidation of Goods in Container

Transportation

EDI 326

Consignment Summary List

Transportation

EDI 350

U.S. Customs Release Information

Transportation

EDI 352

U.S. Customs Carrier General Order Status

Transportation

EDI 353

U.S. Customs Events Advisory Details

Transportation

EDI 354

U.S. Customs Automated Manifest Archive Status

Transportation

EDI 355

U.S. Customs Manifest Acceptance/Rejection

Transportation

EDI 356

U.S. Customs Permit to Transfer Request

Transportation

EDI 357

U.S. Customs In-Bond Information

Transportation

EDI 358

U.S. Customs Consist Information

Transportation

EDI 361

Carrier Interchange Agreement (Ocean)

Transportation

EDI 362

Cargo Insurance Advice of Shipment

Insurance

EDI 404

Rail Carrier Shipment Information

Transportation

EDI 410

Rail Carrier Freight Details And Invoice

Transportation

EDI 412 d

Trailer/Container Repair Billing

Transportation

EDI 414

Rail Car-hire Settlements

Transportation

EDI 417

Rail Carrier Waybill Interchange

Transportation

EDI 418

Rail Advance Interchange Consist

Transportation

EDI 419

Advance Car Disposition

Transportation

EDI 420

Car Handling Information

Transportation

EDI 421

Estimated Time of Arrival and Car Scheduling

Transportation

EDI 422

Shipper’s Car Order

Transportation

EDI 423

Rail Industrial Switch List

Transportation

EDI 425

Rail Waybill Request

Transportation

EDI 426

Rail Revenue Waybill

Transportation

EDI 429

Railroad Retirement Activity

Transportation

EDI 431

Railroad Station Master File

Transportation

EDI 432

Rail Deprescription

Transportation

EDI 433

Railroad Reciprocal Switch File

Transportation

EDI 435

Standard Transportation Commodity Code Master

Transportation

EDI 436 b

Locomotive Information

Transportation

EDI 440

Shipment Weights

Transportation

EDI 451

Railroad Event Report

Transportation

EDI 452

Railroad Problem Log Inquiry or Advice

Transportation

EDI 453

Railroad Service Commitment Advice

Transportation

EDI 455

Railroad Parameter Trace Registration

Transportation

EDI 456

Railroad Equipment Inquiry or Advice

Transportation

EDI 460 d

Price Distribution or Response Format

Transportation

EDI 463 d

Rail Rate Reply

Transportation

EDI 466

Rate Request

Transportation

EDI 468

Rate Docket Journal Log

Transportation

EDI 475

Rail Route File Maintenance

Transportation

EDI 485

Rate making Action

Transportation

EDI 486 d

Rate Docket Expiration

Transportation

EDI 490

Rate Group Definition

Transportation

EDI 492

Miscellaneous Rates

Transportation

EDI 494

Scale Rate Table

Transportation

EDI 500

Medical Event Reporting

Government

EDI 501

Vendor Performance Review

Government

EDI 503 *

Pricing History

Supply Chain

EDI 504 *

Clauses and Provisions

Supply Chain

EDI 511 *

Requisition

Government

EDI 517 *

Material Obligation Validation

Government

EDI 527 *

Material Due-In and Receipt

Government

EDI 536 *

Logistics Reassignment

Government

EDI 561 *

Contract Abstract

Government

EDI 567 *

Contract Completion Status

Government

EDI 568 *

Contract Payment Management Report

Government

EDI 601

Shipper’s Export Declaration

Transportation

EDI 620

Excavation Communication

Supply Chain

EDI 625

Well Information

Supply Chain

EDI 715 b

Intermodal Group Loading Plan

Transportation

EDI 753

Request for Routing Instructions

Supply Chain

EDI 754

Routing Instructions

Supply Chain

EDI 805 *

Contract Pricing Proposal

Government

EDI 806

Project Schedule Reporting

Government

EDI 810 e

Invoice

Finance

EDI 811 *

Consolidated Service Invoice/Statement

Finance

EDI 812 *

Credit/Debit Adjustment

Finance

EDI 813

Electronic Filing of Tax Return Data

Government

EDI 814

General Request, Response, or Confirmation

Finance

EDI 815

Cryptographic Service Message

Communications and Controls

EDI 816

Organizational Relationships

Supply Chain

EDI 818

Commission Sales Report

Supply Chain

EDI 819

Operating Expense Statement

Finance

EDI 820 *

Payment Order/Remittance Advice

Finance

EDI 821

Financial Information Reporting

Finance

EDI 822

Customer Account Analysis

Finance

EDI 823

Lockbox

Finance

EDI 824 e

Application Advice

Finance

EDI 826

Tax Information Reporting

Government

EDI 827

Financial Payment Return Order/Return Notice

Finance

EDI 828

Debit Authorization

Finance

EDI 829

Payment Cancellation Request

Finance

EDI 830

Planning Schedule with Release Capability

Supply Chain

EDI 831

Application Control Totals

Finance

EDI 832 e

Price/Sales Catalog

Supply Chain

EDI 833

Mortgage Credit Report Order

Finance

EDI 834

Benefit Enrollment and Maintenance

Insurance

EDI 835

Health Care Claim Payment/Advice

Insurance

EDI 836 e

Procurement Notices

Government

EDI 837

Health Care Claim

Insurance

EDI 838 e

Business Partner Profile

Government

EDI 839

Project Cost Reporting

Government

EDI 840 e

Request for Quotation

Supply Chain

EDI 841 e

Specifications/Technical Information

Supply Chain

EDI 842 e

Nonconformance Report

Supply Chain

EDI 843 e

Response to Request for Quotation

Supply Chain

EDI 844

Product Transfer Account Adjustment

Finance

EDI 845

Price Authorization Acknowledgment/Status

Supply Chain

EDI 846

Inventory Inquiry/Advance

Supply Chain

EDI 847

Material Claim

Supply Chain

EDI 848 *

Material Safety Data Sheet

Supply Chain

EDI 849

Response to Product Transfer Account Adjustment

Finance

EDI 850 e

Purchase Order

Supply Chain

EDI 851 *

Asset Schedule

Supply Chain

EDI 852

Product Activity Data

Supply Chain

EDI 853

Routing and Carrier Instruction

Supply Chain

EDI 854

Shipment Delivery Discrepancy Information

Transportation

EDI 855 e

Purchase Order Acknowledgment

Supply Chain

EDI 856

Ship Notice/Manifest

Supply Chain

EDI 857

Shipment and Billing Notice

Supply Chain

EDI 858 *

Shipment Information

Transportation

EDI 859 *

Freight Invoice

Transportation

EDI 860 e

Purchase Order Change Request – Buyer Initiated

Supply Chain

EDI 861

Receiving Advice/Acceptance Certificate

Supply Chain

EDI 862

Shipping Schedule

Supply Chain

EDI 863 *

Report of Test Results

Supply Chain

EDI 864

Text Message

Communications and Controls

EDI 865 e

Purchase Order Change Acknowledgment/Request – Seller Initiated

Supply Chain

EDI 866

Production Sequence

Supply Chain

EDI 867

Product Transfer and Resale Report

Supply Chain

EDI 868

Electronic Form Structure

Communications and Controls

EDI 869

Order Status Inquiry

Supply Chain

EDI 870

Order Status Report

Supply Chain

EDI 872

Residential Mortgage Insurance Application

Finance

EDI 873

Commodity Movement Services

Supply Chain

EDI 874

Commodity Movement Services Response

Supply Chain

EDI 875

Grocery Products Purchase Order

Supply Chain

EDI 876

Grocery Products Purchase Order Change

Supply Chain

EDI 877 d

Manufacturer Coupon Family Code Structure

Supply Chain

EDI 878

Product Authorization/De-Authorization

Supply Chain

EDI 879

Price Change

Supply Chain

EDI 880

Grocery Products Invoice

Finance

EDI 881

Manufacturer Coupon Redemption Detail

Supply Chain

EDI 882

Direct Store Delivery Summary Information

Supply Chain

EDI 883

Market Development Fund Allocation

Supply Chain

EDI 884

Market Development Fund Settlement

Supply Chain

EDI 885

Store Characteristics

Supply Chain

EDI 886

Customer Call Reporting

Supply Chain

EDI 887 b

Coupon Notification

Supply Chain

EDI 888

Item Maintenance

Supply Chain

EDI 889

Promotion Announcement

Supply Chain

EDI 891

Deduction Research Report

Supply Chain

EDI 893

Item Information Request

Supply Chain

EDI 894

Delivery/Return Base Record

Supply Chain

EDI 895

Delivery/Return Acknowledgment or Adjustment

Supply Chain

EDI 896

Product Dimension Maintenance

Supply Chain

EDI 920

Loss or Damage Claim – General Commodities

Transportation

EDI 924

Loss or Damage Claim – Motor Vehicle

Transportation

EDI 925

Claim Tracer

Transportation

EDI 926

Claim Status Report and Tracer Reply

Transportation

EDI 928 *

Automotive Inspection Detail

Transportation

EDI 940

Warehouse Shipping Order

Supply Chain

EDI 943

Warehouse Stock Transfer Shipment Advice

Supply Chain

EDI 944

Warehouse Stock Transfer Receipt Advice

Supply Chain

EDI 945

Warehouse Shipping Advice

Supply Chain

EDI 947

Warehouse Inventory Adjustment Advice

Supply Chain

EDI 980

Functional Group Totals

Transportation

EDI 990

Response to a Load Tender

Transportation

EDI 993

Secured Receipt or Acknowledgment

Communications and Controls

EDI 996

File Transfer

Government

EDI 997 e

Functional Acknowledgment

Communications and Controls

EDI 998

Set Cancellation

Transportation

EDI 999

Implementation Acknowledgement

Communications and Controls